What is an example of a short ooo message?
When it comes to setting up an out-of-office (ooo) message, it’s important to keep it short, sweet, and informative. Your ooo message should let people know that you’re not available, when you’ll be back, and who they can contact in your absence. But how do you strike the right balance between being concise and providing all necessary information?
One example of a short and effective ooo message could be: “Thank you for your email. I am currently out of the office and will be returning on [date]. For urgent matters, please contact [colleague’s name] at [contact information].” This message is only 34 words long, but it covers all the essential details. It lets the sender know that their email has been received, informs them of your absence and return date, and provides them with an alternative contact for urgent issues.
When crafting your ooo message, it’s important to consider the tone and language you use. While you want to keep it brief, you also want to maintain a professional and friendly tone. Remember, your ooo message is often the first point of contact someone has with you when you’re away, so you want to leave a good impression.
Another example of a short ooo message could be: “I am out of the office until [date] and will have limited access to email. For immediate assistance, please contact [colleague’s name] at [contact information].” This message is just 27 words long, but it still manages to convey the key information. It lets the sender know when you’ll be back, mentions any limitations on your email access, and provides an alternative contact if needed.
In addition to providing basic information, you can also use your ooo message as an opportunity to set expectations. For example, if you know you’ll be delayed in responding to emails upon your return, you could include a line like: “I will do my best to respond to your email within 48 hours of my return.” This lets the sender know what to expect and can help manage their expectations.
Ultimately, the key to a successful ooo message is finding the right balance between brevity and informativeness. By keeping your message short and to the point, while still providing all necessary details, you can ensure that your contacts are informed of your absence and know how to reach you in case of an emergency. So next time you’re setting up your ooo message, remember to keep it short, sweet, and to the point.
Comments (45)
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