In the context of information management and record-keeping, a record is defined as any document or piece of information that provides evidence of activities, transactions, or decisions. Records are typically created, received, and maintained as evidence of business operations, legal obligations, or organizational functions. They are often retained for a specific period of time, depending on their value, legal requirements, or organizational policies.

To determine which documents are considered records, consider the following criteria:

1. Evidence of Activity: Does the document provide proof of a business transaction, decision, or action?
2. Legal or Regulatory Requirement: Is the document required by law, regulation, or policy to be retained?
3. Operational Value: Does the document have ongoing value for the organization's operations, decision-making, or historical purposes?
4. Uniqueness: Is the document the only or primary source of the information it contains?

Examples of Documents That Are Typically Considered Records:

• Contracts and Agreements: Legal documents that outline terms and conditions between parties.
• Financial Records: Invoices, receipts, tax filings, and financial statements.
• Meeting Minutes: Official records of discussions, decisions, and actions taken during meetings.
• Emails and Correspondence: Communications that document decisions, approvals, or transactions.
• Policies and Procedures: Official documents that guide organizational operations.
• Employee Records: Personnel files, payroll information, and performance evaluations.
• Project Documentation: Plans, reports, and deliverables that document project activities.
• Legal Documents: Court filings, patents, and compliance reports.
• Health and Safety Records: Incident reports, inspection logs, and training records.
• Architectural and Engineering Drawings: Plans and designs that document construction or development projects.

Examples of Documents That Are Typically Not Considered Records:

• Drafts and Working Papers: Preliminary versions of documents that are not final or official.
• Personal Notes: Informal notes or reminders that are not part of official business processes.
• Duplicate Copies: Copies of records that are not the official or primary version.
• Transient Communications: Routine emails or messages that do not document decisions or transactions (e.g., "Thank you" emails).
• Reference Materials: General information or resources that are not tied to specific business activities.

Key Considerations:

• Retention Periods: Records are often subject to retention schedules that dictate how long they must be kept.
• Disposition: At the end of their retention period, records may be destroyed or archived, depending on their value.
• Access and Security: Records must be stored securely and made accessible to authorized personnel as needed.

If you provide specific examples of documents, I can help you determine whether they would be considered records based on these criteria.